Job description
Assistant Company Secretary
Salary: £47,000 coupled with an excellent benefits package
Hours: Monday to Friday 9 am-5 pm
Location: Sevenoaks (Hybrid working)
The Company
The company are a diverse, innovative and entrepreneurial group of companies mainly specialising in Motor Insurance Services.
Role Purpose:
You will assist and support the Group and Deputy Company Secretary and the Boards with the administration and record keeping of the Group Companies.
Responsibilities:
Assisting in the day-to-day administration of the Company Secretary function including:
- Filing of documents at Companies House using paper and online filing, both through Companies House Webfiling systems and Diligent Entities (previously Blueprint)
- Preparation of statutory minutes and registers
- Minute taking for various Boards and Committees as required
- Liaising with Company Secretary providers in other jurisdictions for non UK based entities, in order to process corporate changes
- Assisting with the administration of the group's insurance programmes
- Maintenance of all company registers, records and legal documents
- Checking the statutory procedures required for events arising and drafting all paperwork
- Horizon Scanning - Monitor changes in company law and the regulatory environment
- Arrange stock transfer agreements, share allotments, payment of dividends
- Assist with merger and acquisition of companies - including due diligence and providing buyer and seller documents
- Acquisition, upkeep and administration of the Group's trademark portfolio including liaising with external trademark lawyers
- Dealing with Due Diligence and KYC requirements of third parties
- Assisting Finance with bank mandates for new accounts and changes
- Maintaining Company Secretarial Diary with key corporate legal dates
- Manage and maintain the Company Secretary Function's mailbox
- Adhere to Company processes with regard to FCA compliance and Treating Customers Fairly
- To undertake other reasonable responsibilities and projects as instructed by the Deputy Company Secretary and to assist the Deputy Company Secretary as otherwise directed
General Legal Support:
- Liaising with internal legal team and panel law firms in relation to various work streams as required
- General policy and procedure management, including assisting with compliance of GDPR, Anti-Bribery and Corruption, Conflicts of Interest and Whistleblowing
- Assisting with powers of attorney, signing authorities and notarisation of documents
- To undertake other reasonable responsibilities and projects as instructed by the Deputy Company Secretary and to assist the Deputy Company Secretary as otherwise directed
Key Skills & Knowledge:
Essential:
- Previous Company Secretarial experience to include company administration, board/committee support and experience of minuting complex meetings
- ICSA Qualified or part qualified or equivalent Legal qualification
- Knowledge and experience of Diligent Entities (formerly Blueprint) and Diligent Boards (or other software)
- Excellent communication skills with experience of communicating with a range of internal and external stakeholders
- Excellent attention to detail and organisational skills
- Organised and efficient
- Ability to multi-task and work to tight deadlines
- Ability to work autonomously as well as excellent team-working skills
- Ability and confidence to take ownership of matters from inception to completion
- Proactive and positive attitude, with a flexible style that allows for the input of others
- Trustworthy and ability to maintain confidentiality
- Excellent verbal and interpersonal communication skills
- Ability to foster good relationships at all levels both across the business and externally
- Willing to learn new areas and take on new duties
- Strong IT skills; thorough working knowledge of Microsoft Word, Excel, Internet Explorer, Outlook and Visio
Desirable Skills:
- Company Secretarial experience supporting a large Group of Companies
- Some knowledge of areas of financial services compliance such as FCA and AML
- Experience working in the Insurance industry
