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HR Coordinator

Job description

Role Purpose:
To carry out transactional HR processes and procedures working with the People Services team, the outsourced payroll company, benefit consultants and other suppliers as required.
To provide a first-class HR administration service to all companies within the Vidett Group working with the People Services team and people managers. Acting as first point of contact for employees with all queries and providing additional communications when needed.
Commutable distance to London 2 days a week
Accountabilities include but are not limited to:
HR Services
Undertake all HR transactional processes and procedures and ensure they are effective and efficient
Optimise the use of the HR, Payroll and Benefits System encouraging employees and people managers to use the self-service function, maintaining accurate organisation hierarchies and manager permissions, and resolving any issues quickly and pro-actively.
Daily management of the HR shared Inbox; adopting a customer focused approach and ensuring queries are dealt with in good time.
Undertake all HR administration as it is required along the employee journey, including pre-onboarding, onboarding new joiners, confirmation of contract variations, confirming meeting outcomes, probation management, offboarding leavers, etc.
Ensure effective induction plans have been prepared and are then properly implemented for new hires.
Support employees with requests for absence including maternity and sabbaticals, ensuring documentation and communications are undertaken in good time and liaising with the Strategic HR Partner and People Operations Manager as required.
Administer DSE Assessments for new joiners and existing employees.
Support the People Operations Manager and Strategic HR Partner with Occupational Health referrals and the implementation of wellbeing strategies as required.
Administer compliance training for new joiners liaising with the external providers and the compliance and governance team.
Work with the People Operations Manager to develop and produce regular HR reporting for the Board, Executive Committee, and the Strategic HR Partner.
Maintenance of accurate employee records retaining copies of relevant correspondence and documentation as necessary.
Payroll and Benefits Administration
Support the People Operations Manager to deliver the monthly payroll, regularly inputting data as agreed and producing reports when required.
Liaise with the external managed payroll provider on employee queries to ensure a quick resolution of issues.
Liaise with the external Benefit Consultants and third-party suppliers, carrying out monthly processes and responding to queries from individual employees about benefits.
Liaise with the pension providers, working with the managed payroll provider to resolve issues quickly.
HR Analytics
Intermediate Excel Skills
Collation and generations of reports including the use of V-lookups
Recruitment, Pre-onboarding and Onboarding
Proactively support recruitment processes including co-ordinating interviews for candidates with hiring managers and liaising with external recruitment partners as needed.
Undertake the contracting of successful candidates, ensuring accurate and appropriate documentation is supplied to candidates, and that new joiners are input onto the HR/Payroll Information System in good time.
Ensure background screening of new joiners (and existing employees) is carried out in good time and liaise with external suppliers to resolve any issues.
Annual Compensation Processes
Work with the Strategic HR Partner, People Operations Manager, and Vidett People managers within the business to support the annual cycle of pay reviews and promotions undertaking all correspondence(s) to employees, including updating the HR and Payroll Systems as needed.
HR Projects
Assist with People Services ad-hoc projects as guided by the People Operations Manager and take responsibility for own project work as required.
Working with the POM and Payroll support the implementation of a new HR System
Working with the POM and Payroll support the implementation of a new Payroll Implementations System
Working with the TA Consultant support the implementations of a new ATS System
Key Skills, Knowledge, and Areas of Competence
Excellent communication skills with the ability to form productive, working relationships at all levels of the business and to support a highly collaborative and people-focused environment.
Keen to understand and work to serve the needs and priorities of the business.
Excellent administration and organisation skills and a real willingness to ensure the best practices are implemented.
Good understanding of HR systems, able to develop efficient, and preferably automated processes and to work with suppliers to make recommendations for system enhancements.
IT and numerically literate with the ability to interpret MI and manipulate data in excel.
Knowledge of payroll, benefits and pensions administration.
Able to manage effective" day to day" relationships across a broad spectrum of HR suppliers.
Professional Qualifications
Associate Membership of the CIPD would be beneficial.
Level 3 CIPD or working toward

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