Job description

Regional Facilities Manager

Job description

Responsible to: Head of Business Support & Office Administration

Accountable to: Commercial Director

Working hours: Full time 40-hour week. Monday to Friday 9 am to 5 pm, 3 days in the office

Benefits: Car allowance or company car

Location: Peterborough

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Company information

Responsible for 8 properties in the East area (2 hours radius of Peterborough)

Job Summary

Overall management of the team and services and processes for the commercial properties owned by the company. This will ensure safety and appropriate working conditions and services for staff, officers, tenants and visitors including the creation, implementation & continual development of plans for the operational management of the facilities including the relationship with local authorities, neighbours and statutory bodies as required. As well as overall management of services and systems for all users of the building, ensuring any required standards for facilities are met to ensure continuity of services required for multiple users

Key responsibilities

Planning and management of budgets for delivery of services

• Contract management: project management, tendering, calculating and comparing costs for required goods or services to achieve maximum value for money supervising and coordinating work of contractors
• Providing tenants with appropriate services as landlord
• Planning and delivery of essential central services such as maintenance, security, cleaning, couriers and mail, waste disposal
• Planning and managing the Facilities Management strategy and long term (up to 5 year) financial budgets and procedures for the building including contract management for required goods or services to achieve maximum value for money
• Management of reception services staffed by Integra property management employees to ensure high service levels for all visitors
• Space planning - Moves and change management for new and current properties
• Tenant liaison. External and Group

Health & Safety

Ensuring the facilities meets Health and Safety requirements, working with Group Head of Health & Safety formulating and creating written FM procedures for the building and providing the College with required Health & Safety policies and procedures. This includes the following specific responsibilities:-

• To manage and implement all fire and health & safety inductions in line with legal requirements and ensure staff are trained and made aware of Health & Safety procedures
• To keep abreast of all legal regulations & standards for Health & Safety compliance ensuring that all processes & policies follow specific guidance and remain current.

Specific Duties

• Work out of office on occasion
• Travel to and from sites
• Cover site within other regions

Scope and Accountability

The Facilities Manager will take decisions on strategic and operational issues within the department and contribute to decision making within the organisation. The role requires knowledge of a specific range of subjects to cover the requirements of operational support. The decision making requires an ability to consider multiple priorities and the internal and external impact of decisions.

Key Relationships:

Work with a wide range of internal and external stakeholders including key contractors, surveyors and tenants