Job description

Accounts Assistant - Accounts Payable

Temporary Position: 6-8 week contract with possible extension

Hourly/Daily Rate (Inside IR35) open to negotiation and flexible for the right candidate, please apply to discuss further.

Location: Surrey on-site/hybrid

Department: Finance

We are working with our insurance client who are looking for a detail-oriented and motivated Accounts Assistant - Accounts Payable to join their Finance department. This role is vital to ensuring smooth supplier relationships, timely payments, and maintaining compliance with financial policies.

If you're a pro at managing supplier invoices and resolving queries with confidence, we want to hear from you!

About the Role

As an Accounts Assistant, you'll be at the heart of our Accounts Payable operations. Your responsibilities will include:

Accounts Payable Tasks:

• Accurately input supplier invoices into Oracle Financials, adhering to Procurement and Purchase Order Policies, within 48 hours of receipt.
• Act as the main point of contact for investigating and resolving supplier queries.
• Confidently manage the Accounts Payable mailbox, ensuring timely responses and minimal supervision.
• Maintain and run the weekly BACS payment process and invoice holds report.
• Set up new suppliers in the system, following established procedures.
• Reconcile supplier statements and chase missing invoices.
• Provide reports and support to the Accounts Payable Team Leader as needed.
• Deputise for the Team Leader during absences.

Cash and Banking Support:

• Monitor Bordeaux Requests mailbox and process manual payments in line with payment authorities.
• Assist with Claims cheque administration and provide cover for the Accounts Assistant role as required.

What You'll Bring

We're looking for someone with:

• Proven experience in accounts payable, ideally with Oracle Financials.
• Strong computer skills, particularly in MS Excel.
• A proactive and self-motivated attitude, capable of working independently with minimal supervision.
• Exceptional time management and organisational abilities.
• Strong communication skills, capable of interacting effectively at all levels of the business.
• Meticulous attention to detail.

Your Authority

In this role, you'll:

• Ensure compliance with internal controls and procedures.
• Escalate issues to the Accounts Payable Team Leader when necessary.
• Liaise with suppliers and internal departments to resolve invoice queries.
• Take decisive action in identifying and addressing suspected fraud or financial crime.

Ready to Apply?

If you're ready to make an impact and bring your skills to a fast-paced, professional environment, we'd love to hear from you!

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