Job description

Accounts Assistant - Cash Operations & Payables

Intially 3 month temp with view to 12 month extension

Hybrid - Reigate offices 1 to 2 days per week

OVERALL PURPOSE OF ROLE:

To be responsible for reconciling the cash and banking activities, to include preparation of the general ledger journals for the banking accounting entries.

The job holder will also assist producing the banking exceptions report for esure Insurance, ensuring items are addressed within agreed SLA's.

To ensure supplier invoices & staff expenses are processed correctly on time.

Responsible for the effective handling of customer, client, supplier and internal business department enquiries.

DIMENSIONS:

DETAILED ACCOUNTABILITIES:

Cash and Banking:

• Working closely with the Team Leader - Cash Operations, ensure timely production of daily bank reconciliations, including the monitoring, reporting and resolution of the ROI banking exceptions.
• Responsible for updating the daily Reconciliation Open Interface (ROI) banking Exceptions Report and recording new exceptions requiring action by Claims.
• Monitor the Exception details report to ensure Claims meet their SLA's.
• Responsible for the weekly Copart Salvage Returns reconciliation to the bank statement for esure Insurance and investigate any discrepancies.
• Responsible for the daily bank reconciliation of esure Insurance, to include preparation of the general ledger journals for the banking accounting entries and investigate any discrepancies.
• To input banking payments using Barclays.Net.
• Perform cash updates to business including cashflow, daily collections and account balances.
• Responsible for the preparation of Manual cheques for deceased policy holders, Add-On claims and one of supplier payments, including obtaining signatories and distribution within the agreed SLA of 48 hours. This also included maintaining the manual cheque log.
• Opening post and distribute accordingly.
• Ensure Recovery cheques payable to Third Party Insurers are despatched to Claims accordingly.
• Ensure Finance contact Claims weekly to resolve 'missing information' claims cheques returned by third parties
• Support the Stop Cheque process and shared report, recording in the cancelled cheque register stopped cheque details requested through Barclays iPortal.

Accounts Payable:

• To provide support in processing invoices received into the Accounts Payable mailbox ensuring they are input onto Oracle within 48 hours of receipt.
• Liaising with Accounts Payable Accounts Assistant to answer queries received into the Accounts Payable mailbox within 24 hours of receipt.
• Processing/Reviewing of the weekly Repairernet.
• Processing payments in Oracle for bank exceptions.
• Working closely with the Accounts Payable Accounts Assistant to resolve Purchase Order queries.
• Support the verification of bank details for new suppliers ensuring controls are adhered to.
• Assisting with Accounts Assistant with the customer cheque processes when required.
  

DECISION MAKING AUTHORITY:

• Ensuring all internal departments adhere to all associated controls and procedures.
• Reconciling bank statements and highlighting any potential problems to the Team Leader - Cash Operations or Finance Systems & Operations Manager
• Determining actions to be taken in response to identifying a suspected fraud attempt and/or the receipt of intelligence of financial crime.
• Prioritising work activity against standard work processes

ROLE CHALLENGES AND PROBLEM SOLVING:

• Dealing with high workloads across distinct disciplines within the Finance team
• Identifying potential fraud attempts.
• Effect management of workflow, to ensure all work turnaround is within the agreed service levels.
• Monitoring daily Exception reports highlighting any potential problems to the Team Leader - Cash Operations.
• Proactively chasing departments/individuals/suppliers to ensure exceptions/queries are dealt with correctly and efficiently.
• Identifying and investigating discrepancies on the bank statements

QUALIFICATIONS, EXPERIENCE & SKILLS:

• A proven track record working in a financial environment is desirable.
• Computer literate with a good to intermediate knowledge of MS Excel
• Must be pro-active, self-motivated, and able to work on own initiative with minimum supervision.
• Strong time management and organisational skills
• Able to communicate at all levels throughout the business.
• An eye for detail is essential within the role.
• Quick and efficient worker, fast turnover of work
• Ability to work independently and from home where necessary.