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Assistant Company Secretary

Job description

Assistant Company Secretary

We're looking for someone with Company Secretarial experience to join our client, a Times Top 30 major UK Insurer. You'll assist and support the Group and Deputy Company Secretary and the Company Boards with administration and record keeping. If you have experience of using Diligent Entities (formerly Blueprint) and have excellent organisational and communication skills, apply today! Our ideal candidate would also have working experience in Financial Services or Insurance, but if you bring strong Company Secretarial experience we'd still like to hear from you.

About our client

They're a leading and expanding motor insurance group who are renowned for their staff reward and recognition and are ranked highly in The Times Top 30 Big Companies to work for. They're a modern and progressive group and pride themselves on their innovative and agile way of working.

Competitive Salary and benefits package, based on experience

Location: Must be commutable twice a week to one of the following sites once a week: Bessells Green or London (WC2)

Key tasks will include but not limited to:

  • Document filing at Companies House, through Companies House Webfiling systems and Diligent Entities (previously Blueprint)
  • Prepare and taking statutory minutes and registers
  • Liaise with Company Secretary providers in other jurisdictions for non-UK based entities
  • Assisting with the administration of the group's insurance programmes
  • Maintenance of all company registers, records and legal documents
  • Checking the statutory procedures required for events; drafting all paperwork
  • Horizon Scanning - Monitor changes in company law and the regulatory environment
  • Arrange stock transfer agreements, share allotments, payment of dividends
  • Assist with merger and acquisition of companies - including due diligence and providing buyer and seller documents
  • Acquisition, upkeep and administration of the Group's trademark portfolio
  • Assisting Finance with bank mandates for new accounts and changes
  • Maintaining Company Secretarial Diary with key corporate legal dates
  • Adhere to Company processes for FCA compliance and Treating Customers Fairly
  • Undertake other reasonable responsibilities and projects as instructed by the Deputy Company Secretary and to assist the Deputy Company Secretary as otherwise directed
  • Assisting with powers of attorney, signing authorities and notarisation of documents
  • To undertake other reasonable responsibilities and projects as instructed by the Deputy Company Secretary and to assist the Deputy Company Secretary as otherwise directed

The ideal candidate:

  • Previous Company Secretarial experience to include company administration, board/committee support and experience of minuting complex meetings
  • ICSA Qualified or part qualified or equivalent Legal qualification
  • Knowledge and experience of Diligent Entities (formerly Blueprint) and Diligent Boards
  • Excellent communication skills with experience of communicating with a range of internal and external stakeholders
  • Ability to foster good relationships at all levels both across the business and externally
  • Willing to learn new areas and take on new duties
  • Strong IT skills; thorough working knowledge of Microsoft Word, Excel, Internet Explorer, Outlook and Visio

Desirable Skills:

  • Company Secretarial experience supporting a large Group of Companies
  • Some knowledge of areas of financial services compliance such as FCA and AML
  • Experience working in the Insurance industry

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