Job description
Job title: Team PA
Work location: Manchester and Birmingham - Hybrid - This role requires 2 days per week from Manchester, 1 from Birmingham & 2 from home.
Package:
£37,000 to £42,000 basic salary
Permanent position with a growing company
Fantastic benefits and company culture
Purpose
The successful candidate will have the exciting opportunity to provide comprehensive administrative support to the Business. By embodying a proactive approach, they will seamlessly integrate into our dynamic team, playing a pivotal role in ensuring the smooth day-to-day operations of all administrative tasks.
Key responsibilities
- Efficiently manage the calendars of team members, including scheduling meetings, appointments, and events.
- Coordinate with internal and external stakeholders to ensure smooth scheduling and avoid conflicts.
- Assist in the planning and execution of both external and internal team gatherings, networking events, and other functions.
- Handle logistics such as venue booking, catering arrangements, and guest invitations.
- Maintain accurate and up-to-date records in HubSpot or similar CRM platform.
- Input new contacts, update contact information, and log interactions as necessary.
- Manage office-related tasks including handling passes, mail, and other administrative duties as required.
- Ensure the smooth functioning of day-to-day office operations.
- Update compliance dates on Knowa and other relevant platforms.
- Ensure adherence to standard compliance events such as TR&A, Scheme Return, and Implementation Statement deadlines.
- Assist with AAF-related tasks, including making simple amends such as copying letters onto the correct Vidett template.
- Run OpenAir reports for each scheme at the beginning of each month.
- Distribute reports for analysis to relevant stakeholders.
- Handle KYC and ongoing due diligence requests for investment purposes.
- Obtain wet ink signatures and provide necessary documents such as Deeds, Registers of Directors, and details of Beneficial Owners
Key responsibilities
- Proven experience in a similar administrative support role.
- Exceptional organisational and time-management skills.
- Strong attention to detail and accuracy.
- Proactive in approach with a can do attitude
- Excellent communication and interpersonal skills.
- Proficiency in Microsoft Office Suite and CRM systems (e.g., HubSpot).
- Ability to multitask and prioritize effectively in a fast-paced environment.
- Discretion and ability to handle confidential information with sensitivity.
We know flexibility is important and take a hybrid approach to working. This role requires 2 days per week from Manchester, 1 from Birmingham & 2 from home.
