Job description
Executive Assistant (Part-Time, Temporary (2/3 months– 3 Days per Week)
Location: UK (Primarily Remote with offices based in London)
Days: Part time Monday, Tuesday, Thursday
The Opportunity
My client is a pioneering Insurtech company who are looking for a highly organised, proactive, and tech-savvy Executive Assistant to provide dedicated support to two Co-Founders - the CEO and Chief Revenue Officer - on a part-time, temporary basis (3 days per week).
You’ll play a critical role in streamlining operations, managing shifting priorities, and introducing smart tools and processes that help the Co-Founders focus on strategic initiatives.
This is an ideal role for a solutions-driven professional who thrives in fast-paced, high-growth environments and enjoys bringing structure, clarity, and calm to busy schedules.
Key Responsibilities
- Provide high-level executive support to the CEO and CRO, including managing complex diaries, communications, and travel arrangements.
- Proactively streamline workflows, ensuring time is focused on key strategic priorities.
- Manage and prioritise incoming email traffic with professionalism and discretion.
- Organise national and international travel (often at short notice) – including flights, accommodation, transfers, and agendas.
- Act as a strategic right hand, ensuring priorities, deadlines, and initiatives run smoothly.
- Coordinate board meetings, investor relations, and leadership offsites.
- Leverage SaaS tools and digital workflows to enhance efficiency and drive continuous improvement.
- Prepare expense claims and manage logistics for meetings and events.
- Book meeting rooms, source offsite venues, and attend meetings when required to capture notes and track action points.
- Support with internal engagement activities, including company events and team socials.
- Proven experience as an Executive Assistant/ Personal Assistant
- Exceptional organisational, communication, and problem-solving skills.
- Highly proactive, detail-oriented, and able to anticipate needs before they arise.
- Calm and adaptable under pressure, thriving in a dynamic, entrepreneurial setting.
- Strong interpersonal and communication skills with professionalism in all interactions.
- Discreet and trustworthy, capable of handling sensitive information with confidence.
- Naturally resourceful, solutions-focused, and driven by curiosity and ownership.
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